Fiscal Office

The Fiscal Officer is an elected official who serves a four-year term. The Fiscal Officer serves as the Secretary of the Board of Trustees and as Fiscal Officer of the Township, and these roles include numerous ministerial duties as a public official. The Fiscal Officer keeps an accurate account of the board's proceedings at all meetings and an exact record of all its financial accounts and transactions.

The Violet Township Fiscal Officer is responsible for ensuring that all legal and regular records in the Township are kept in accordance with provisions set forth in Section 507.01 of the Ohio Revised Code as well as directives issued by the Ohio State Auditor’s Office. The office is responsible for doing the annual budget and appropriations for the Township. The finances are computerized and are audited every two years by either an independent State Certified Auditor or by the State Auditor’s Office. The Fiscal Officer/Clerk works closely with the Board of Trustees, County Auditor, County Recorder, County Treasurer, and the County Engineer to help maintain the fiscal soundness of the Township. 

Other responsibilities of the Fiscal Officer include maintaining all records of the actions of the Board of Trustees such as their proceedings, budgeting, accounting, and payroll. The Fiscal Officer is also responsible for ensuring all the departments in the Township maintain adequate records necessary for regular audits.  

The Fiscal Officer is also in charge of the monies that are received and spent by the Township. The office is also responsible for certifying all purchases or sales done by the Township, such as legal ads, special meetings, and contracted work to be done in the Township. The Fiscal Officer is responsible for keeping the minutes of all the Trustee meetings.